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Programs & Events Manager

Arts Council Of Brazos Valley
Job Description

THE ARTS COUNCIL PROGRAMS & EVENTS MANAGER JOB DESCRIPTION

 

The Arts Council, a 501 (c) (3) nonprofit organization with a 50+ year history of making the arts accessible to visitors and residents of the Brazos Valley, seeks a dynamic and outgoing professional to assist with program development and management. Supporting 60 affiliate arts, culture, and heritage organizations, 300,000+ residents in 7 counties, Texas A&M University, Blinn College and over 3.5 million Brazos Valley regional visitors annually, The Arts Council is poised for exciting growth in our new arts facility that serves as the hub of the arts in the region.  https://ci6.googleusercontent.com/proxy/RnNZfQn2o2xpggJQqefCOervMbPIci5mujDPJnvl43kv6Rtxjyh5gHN_JKVzeU-aaGz3pePFgxfoAAtZJZNx8mveVTc-11j98EfuAJVcumUenA=s0-d-e1-ft#https://ssl.gstatic.com/ui/v1/icons/mail/images/cleardot.gif 

 

Position Title: Programs & Events Manager

Reports to: Executive Director

Hours: Monday-Friday 9am-6pm, some nights and weekends

 

Position Summary: 

We are looking for an energetic outgoing individual who will facilitate, manage, and administrate the public programs of the Arts Council and develop relationships and connections with individuals and organizations across a wide variety of artistic disciplines. 

 

Qualifications: 

  • Bachelor’s Degree in Arts Administration, Nonprofit Management, Communications, Museum Studies, Recreation/Tourism, or similar

  • 2+ years of experience in program operations, special event coordination, or similar

  • Strong project management skills, including resource development

  • Experience recruiting, coordinating, and building partnerships 

  • Ability to multi-task, plan effectively, and solve problems creatively

  • Strong written and verbal communication skills

  • Able to work independently and closely with a small team

  • Familiar with the following software/tools: Microsoft Office, Google Drive. Social media, quickbooks/budgeting and database experience a plus.

  • Must have or be able to obtain a valid driver’s license and reliable transportation and pass background check

  • Able to lift up to 30 lbs. and complete tasks that require some climbing

 

SUMMARY OF RESPONSIBILITIES 

 

Programs 

  • Develop comprehensive plans that define and execute existing Arts Council programs

  • Manage programs budgets and ensure compliance with all grant-funded programs

  • Solicit, train, motivate, manage, evaluate, and further develop volunteers and artists to successfully support programs

  • Work with staff to develop and implement public relations and communication strategies to support program goals and increase community awareness

  • Develop partnerships with affiliate members and community groups to strengthen and expand the coalition of program supporters and participants

  • Partner with other nonprofits, supervise program interns, and work closely with internal and external stakeholders

  • Evaluate the impact of programs in achieving their stated objectives, guiding all programs in line with The Arts Council’s missions

  • Develop plans for program improvement or development and make recommendations and reports to executive staff and board as requested

  • Work with other members of The Arts Council staff on public relations and events as needed or requested 

 

EVENTS MANAGEMENT AND VISITOR CENTER OPERATIONS 

  • Open and close the Visitor Center & Galleries daily 

  • Responsible for the effective running and management of the welcome desk and positive public interface in the Visitor/Gallery side of the facility

  • Proactively greet and assist visitors and provide detailed and accurate information, directions, and/or history about The Arts Council and its affiliates’ offerings, opportunities, and programming 

  • Work with other Arts Council staff to develop a docent program and assist with the training and scheduling of docents 

  • Respond to visitor, staff, board, and customer inquiries via the phone, in person, written correspondence, and e-mail in a courteous and professional manner 

  • Perform general administration duties including opening and routing mail, answering phones, filing, sales, data entry, inventory control of marketing materials, etc. 

  • Manage all gallery sales and transactions 

  • Conduct sales calls to generate future events and rental sales 

  • Responsible for the sales, coordination, and planning, event set-up, execution, vendor management, tear down, and clean-up of contracted events 

  • Responsible for the recruiting, contracting, and management of artist studio rentals 

  • Maintain facility booking calendar, including coordination and scheduling of all rental spaces and meeting rooms 

  • Maintain proper communication and records with customers regarding rental preparations, deposits, contracts, and records 

  • Coordinate and monitor event timelines and ensure deadlines are met 

  • Enforce and maintain facility policies, keeping a high standard of cleanliness and organization of the facilities 

  • Inventory control of rental equipment and resources 

  • Work jointly with other Arts Council staff to plan and coordinate the logistics of all Arts Council special events, fundraisers, gallery openings, and workshops, including registration and attendee tracking, and pre- and post-event evaluations 

  • Cooperate with Marketing Department to promote and publicize events and facility

 

OTHER DUTIES AS ASSIGNED

 

Compensation and Benefits:

$35,000 - 40,000 annually, based upon experience and skills. Retirement and generous vacation, holiday and sick leave package offered at the end of the probationary period.

 

How to Apply: 

Submit: 

  • cover letter 

  • three references 

  • resume outlining relevant accomplishments and qualifications 

  • salary requirements 

Email: Arts Council Executive Director at deputy@acbv.org  with “Programs & Events Manager” in the subject line. No calls or visits, please.

 

It is the policy of the Arts Council of Brazos Valley to provide equal employment opportunity to applicants, employees and clients without regard to race, color, sex, religion, age, national origin, disability, political belief or veteran status or any other protected category under federal, state or local law.

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