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Brokerage Assistant

Riverstone Companies, LLC
Job Description


  • Greeting clients, answering the telephone, and making follow-up calls.

  • Preparing correspondence, scheduling meetings, and making travel arrangements.

  • Preparing real estate forms and documents.

  • Coordinating showings, assisting at open houses, and obtaining feedback.

  • Ordering supplies, preparing and distributing marketing materials.

  • Maintaining electronic and paper filing systems.

  • Preparing listing materials

  • Managing a client database and preparing reports.

  • Assisting with closing processes.

  • Performing other duties as assigned.

  • Ownership lookups

  • Property aerials

  • Maintain company databases to track prospects, clients, and deal information, including management of listing agreements and listing inventory.

  • Manage client database

  • Leverage industry and firm systems and subscriptions for research projects as assigned, including gathering building/contact/industry information for map layers, presentations, and proposals.

  • Provide the sales team dynamic multifaceted support that provides value and development in identified client pursuits.

  • Perform final reviews of all externally focused deliverables for the team ensuring best in class work with no errors or omissions.

  • Manage existing projects and clients and research/evaluation of assignments.

  • Prioritize workload appropriately to meet competing deadlines and multiple stakeholders.

  • Draft and deliver written communications that establish immediate credibility for self and team.

  • Perform market research and trend analysis, as requested.

  • Interact with assisting in the production of proposals, ranging from standard form pitches to larger, more intensive proposals on behalf of external clients.

  • Perform lease administration work on behalf of sales team for key clients.

  • Implement marketing and design elements in different formats and mediums for internal and external presentations.

  • Assert discretion and professionalism when given access to confidential and/or private information.


  • Strong proficiency with Word, Excel, PowerPoint

  • Database development and maintenance skills

  • Ability to work within a fast-paced, dynamic environment

  • Excellent written and verbal communication skills

  • Strong time management skills plus ability to work independently and within a team environment

  • Detail-orientation in planning and proofing

  • Positive attitude and willingness to learn

  • Self-starter with aptitude to successfully balance multiple priorities


  • Texas Real Estate License

  • Bachelor's degree preferred

Contact Information

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